CTSC:TTIC.011309 - Revision history

CarolynZyloney at 18:59, 16 January 2009

2009-01-16T18:59:31Z

CarolynZyloney at 18:58, 16 January 2009

2009-01-16T18:58:49Z

CarolynZyloney at 18:57, 16 January 2009

2009-01-16T18:57:55Z

CarolynZyloney at 22:03, 15 January 2009

2009-01-15T22:03:43Z

CarolynZyloney at 22:02, 15 January 2009

2009-01-15T22:02:05Z

CarolynZyloney at 19:51, 15 January 2009

2009-01-15T19:51:08Z

CarolynZyloney at 19:37, 15 January 2009

2009-01-15T19:37:25Z

CarolynZyloney at 18:56, 15 January 2009

2009-01-15T18:56:53Z

CarolynZyloney: New page: Back to Collaboration:Harvard_CTSC
'''Action Items (details below)''' # The final version of the [[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_...

2009-01-15T18:39:52Z

New page: Back to Collaboration:Harvard_CTSC '''Action Items (details below)''' # The final version of the [[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_...

New page

Back to [[Collaboration:Harvard_CTSC|Collaboration:Harvard_CTSC]]
 
'''Action Items (details below)'''
# The final version of the [[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] is now available for distribution to potential candidates.
# All Consortium members are invited to make edits to the slides for the CTSC Imaging presentation to the Divisions Heads meetings (circulated via email and discussed at the next t-con).

== Harvard Translational Imaging Consortium Meeting Minutes January 13, 2009 ==

In Attendance (via phone):
* Randy Gollub
* Carolyn Zyloney
* Gordon Harris
* Sarah McMordie
* Ron Kikinis
* Valerie Humblet
* Robert Lenkinski
* Laura Alice
* Jeff Yap
* Bill Hanlon
* Bruce Rosen
* Stephan Voss
* Simon Warfield
* Annick D. Van den Abbeele

 

'''1. ''' 

* In December, the Consortium discussed the PCIR reviews of protocols including an imaging component and when the group should start fulfilling the role of reviewer for the PCIR. The Consortium agreed to offer to begin this role immediately.
* Towards this goal Randy spoke with Anne Klibanski and David Nathan regarding the Imaging Consortium's offer to immediately begin the role as the imaging review arm of the PCIR.
* Anne provided the following response to our offer:
** The process of setting up the new review committee for PCIR access has been a lengthy one. Where is stands now is that the committee members are named- invitations will be going out in January and Jules Dienstag is the overall Chair. Review documents & forms are finalized.
** Regulatory has given the OK as to sharing of protocols across institutions and all reviews will be asked to sign a conflict of interest form.
** We are waiting on selection of the final vendor for the review based application- there are 2 finalists and meetings are taking place this week to make the final edition. Bioinformatics under Doug McFadden and Zak have put considerable resources towards this. As you know- all imaging protocols will be reviewed by the imaging group.
** The benefit will be an expanded pool of qualified reviewers and an end to the perpetual quest for reviews in an area.
** Michelle Beck at BI is the AD coordinating the process.
** The bottom line for us in the Imaging Consortium is that for now- if your site has an imaging protocol for Catalyst review within that you want to use our Consortium to review on an ad hoc basis until this is up and running that's fine. But we have to wait until the overall PCIR review process is ready before formalizing this. They hope to roll this out within a few months. I (Randy) have one protocol that I will be reviewing in the next week and I will post the materials for this group to review and use as a focus to develop our own ideas for how to do these reviews.

 

'''2. Update on the Imaging Liaison position''' 

* Dr. Valerie Humblet will be starting her duties as the Imaging Liaison soon.
** The HR department at the BIDMC is in the process of setting Valerie up as an employee. Her start date is imminent.
** Bob has arranged an office and will help her acquire a computer.

* Valerie will be visiting each institution over the next few weeks to get to know the members of the consortium better. The tentative schedule for these visits is:
** Tuesday January 13th - Valerie will meet with Randy and Carolyn at MGH Charlestown Navy Yard for the 8:30 t-con.
** Tuesday January 20th - Valerie will go to the TIMC (25 New Chardon St) to meet with Bill Hanlon and Gordon Harris for the 8:30 t-con.
** A face to face meeting for the group at Children's Hospital is tentatively scheduled for Tuesday January 27th.
** Tuesday February 3rd- Valerie will visit Jeff Yap at Dana Farber Cancer Institute
** Tuesday Februaru 10th- Valerie will visit Clare at BWH

* The Group previously discussed changing the title of the Imaging Liaison position. Valerie has been invited to come up with a different name for her position.

 

'''3. Progress Report Update''' 

* Randy will send the Progress Report to Gordon Williams by the end of this week.

 

'''4. XNAT Engineer Job Description''' 

* The Consortium agreed that the XNAT Engineer position should be posted soon.
** Consortium members were invited to make any edits to the [[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] by Friday January 9th.

* Randy and Carolyn will circulate the position for posting by the end of this week.
** Consortium members are invited to suggest possible candidates for the position and circulate the job description to any potential candidates and their respective HR departments
** Randy met with Carol Martin, the CTSC Central Diversity Chair, who has agreed to help recruit diverse and qualified candidates for the position.

* Since the position requires technical knowledge and skills related to the XNAT interface, the Imaging Consortium agreed to invite several experts in bioimaging informatics to help conduct interviews for the position or to suggest possible candidates. Randy will speak with Shawn Murphy, Dan Marcus, Ron Kikinis, and Gabrieli to see if they are interested in working with the Imaging Consortium to find a qualified XNAT Engineer.

* Randy Buckner is head of the Harvard Neuroimaging Informatics effort. Gabrieli has been working with Dr. Buckner for several years to make disseminate XNAT and make a user-friendly virtual XNAT interface. Gabrieli possesses a great deal of knowledge about XNAT.
** The Consortium agreed to invite Gabrieli to help find a skilled XNAT Engineer and is considering inviting him to work as a consultant on the CTSC Informatics efforts.

* The Harvard CTSC is looking into potential funding sources to support the XNAT proposal.
** Shawn Murphy will submit a grant proposal to NIBIB to provide support for the XNAT proposal. NIBIB currently does work on i2b2. The grant proposal will likely include a plan to develop XNAT at Harvard and then disseminate it to one to two other sites, such as Washington University in St. Louis.
** The CTSC can also apply for funding from the BIRN project.
** Since the XNAT proposal includes a plan for integrating the Slicer viewing tool, NAMIC may be able to provide support for the proposal.

 

'''5. Consultation Service''' 

* Randy met with the designers of the web based consultation request service.
** Web based consultation requests will go live on January 15th. It be modeled after the word/pdf consultation request form that is already posted on the Catalyst Imaging site and after the bio-statistics web based request service, which is already live.
** The consultation requests will be linked to an excel spreadsheet that was developed by the biostatistics group. The spreadsheet will record data such as the date of the consultation requests and will help track each request.

* Randy met with the CTSC Central Evaluation team.
** The Evaluation Team will work with the Imaging Group to evaluate the effectiveness of the Imaging Consultation Service.
** Consortium members are invited to suggest ideas for evaluating consultations. Randy and Valerie will meet with the Evaluation Team in the next few weeks to work on the evaluation plan.
** The Genetics and Biostatistics groups will also work with the Evaluation Team.

* Updates on the effectiveness of the CTSC Imaging Consultation Service, with supporting data, will be reported in the Harvard CTSC Progress Reports. The first Progress Report is due soon.

* The Imaging Consortium plans on meeting with the individual departments at each hospital to advertise the consultation service.
** The Consortium agreed that one of the first priorities is to make presentations to the Radiology Departments and other departments with Imaging expertise. During these meetings, the Imaging Liaison will describe the goals of the consultation service and look for volunteers who would like to be put on a list of potential consultants or collaborators to help respond to consultation requests.
** The Consortium will also arrange meetings with the other departments at each institution (e.g medicine, surgery, pediatrics) to inform them of the services available through the Imaging consultation service. Many consultation requests will likely come from investigators within these departments.
** The Consortium will edit the PowerPoint presentation at next Tuesday's t-con so that it is ready for these meetings. Presentations will include a 10 minute slide show and time for questions at the end.
** The presentations will be given at the regular monthly Department administrative meetings. Consortium members are asked to contact the Radiology Departments at their institution so that these presentations can be given starting at the end of January.
* Valerie will give the presentations. Randy or Bruce and a consortium member from that site will be present at each presentation.

 

''' 6. Institutional representatives in CTSC Central''' 

* The [https://internal.catalyst.harvard.edu/login.html Harvard Catalyst intranet]includes lists of the members of the various CTSC committees.
** The logon name and password will be circulated via email.

@@ Line 87: / Line 87: @@
 #  emphasize the richness of each of the site and invite the audience to volunteer their expertise and fill in the blanks (we could distribute a form for them to fill in, or even better have one on the web that they could access to describe their resources and interests
 #  demonstrate what is in it for them as we discussed this morning
-#  present the IT structure.  This needs some work in my opinion.  Not everyone will know what the XNAT and i2b2 hive are or what advantage they provide to the entire community, and we may need to expand on this.  Also, I think that the institutional clinical and research PACS and local IT efforts are under-represented.  This may be counterproductive if people think that they are "left out", and if we do not take into account some ongoing institutional-based IT efforts aimed at post-processing analyses and tools that may become very
+#  present the IT structure.  This needs some work in my opinion.  Not everyone will know what the XNAT and i2b2 hive are or what advantage they provide to the entire community, and we may need to expand on this.  Also, I think that the institutional clinical and research PACS and local IT efforts are under-represented. This may be counterproductive if people think that they are "left out", and if we do not take into account some ongoing institutional-based IT efforts aimed at post-processing analyses and tools that may become very useful to investigators.  So, potential local interest and allowance for horizontal connections to the XNAT/i2b2 hive for these programs may need to be discussed
 #  educational efforts/opportunities (ask for volunteers here as well)
 #  next steps, contact info

@@ Line 84: / Line 84: @@
 ** Annick circulated the following proposed corrections/changes via email:
 #  maximum of 10 slides
-#  do a "live" presentation of the catalyst via the catalyst web site itself,
+#  do a "live" presentation of the catalyst via the catalyst web site itself, followed by "live" navigation to the consultation page, presentation of the team when we get to that page, discussion of what we have accomplished so far, followed by a "how to" exercise to demonstrate how to get a consultation step
-followed by "live" navigation to the consultation page, presentation of the team
+#  emphasize the richness of each of the site and invite the audience to volunteer their expertise and fill in the blanks (we could distribute a form for them to fill in, or even better have one on the web that they could access to describe their resources and interests
-when we get to that page, discussion of what we have accomplished so far,
+#  demonstrate what is in it for them as we discussed this morning
-followed by a "how to" exercise to demonstrate how to get a consultation step
+#  present the IT structure.  This needs some work in my opinion.  Not everyone will know what the XNAT and i2b2 hive are or what advantage they provide to the entire community, and we may need to expand on this.  Also, I think that the institutional clinical and research PACS and local IT efforts are under-represented.  This may be counterproductive if people think that they are "left out", and if we do not take into account some ongoing institutional-based IT efforts aimed at post-processing analyses and tools that may become very
-#  emphasize the richness of each of the site and invite the audience to
+useful to investigators.  So, potential local interest and allowance for horizontal connections to the XNAT/i2b2 hive for these programs may need to be discussed
 #  educational efforts/opportunities (ask for volunteers here as well)
 #  next steps, contact info
 #  leave enough time for questions/discussion
 * The Consortium will use these presentations to find out what the available imaging resources are at each institution and what kinds of educational programs researchers are interested in attending. Valerie will also distribute the Imaging Consortium's contact information. Time will be left at the end of each presentation to collect the contact information from researchers who are interested in helping the Imaging Consortium with consultations or the informatics proposal.

@@ Line 82: / Line 82: @@
 ** These slides are not appropriate for meeting with the Radiology departments. The information in the slides would be useful for other departments (e.g. medicine), but a separate set of slides should be created to meet with the Radiology Department and recruit imaging experts who can assist with consultation requests. When presenting to the Radiology departments, the Imaging Consortium needs to describe the potential benefits of volunteering to be a consultant, such as the possibility of networking with researchers and becoming a collaborator on imaging projects.
 ** The group agreed that the slides on the Pilot Grants are not relevant and should be removed
 * The Consortium will use these presentations to find out what the available imaging resources are at each institution and what kinds of educational programs researchers are interested in attending. Valerie will also distribute the Imaging Consortium's contact information. Time will be left at the end of each presentation to collect the contact information from researchers who are interested in helping the Imaging Consortium with consultations or the informatics proposal.

@@ Line 2: / Line 2: @@
 <br>
 '''Action Items (details below)'''
-# The final version of the [[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] is now available for distribution to potential candidates.
+# The final version of the [[Media:Catalyst_ImagingIT_Engineer.doc‎‎‎ | XNAT engineer job description]] is now available for distribution to potential candidates.
 # All Consortium members are invited to make edits to the  slides for the CTSC Imaging presentation to the Divisions Heads meetings (circulated via email and discussed at the next t-con).
 # Consortium members are asked to contact the Radiology Departments at their institution so that these presentations can be given starting at the end of January.
@@ Line 31: / Line 31: @@
 Hiring an XNAT engineer is a top priority for the Imaging Consortium and the group agreed that a skilled candidate should be hired as soon as possible.
-* Randy Gollub circulated the final version of the[[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] in an email.
+* Randy Gollub circulated the final version of the[[Media:Catalyst_ImagingIT_Engineer.doc‎ | XNAT engineer job description]] in an email.
 ** Dan Sullivan and Shawn Murphy approved this job description.

@@ Line 4: / Line 4: @@
 # The final version of the [[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] is now available for distribution to potential candidates.
 # All Consortium members are invited to make edits to the  slides for the CTSC Imaging presentation to the Divisions Heads meetings (circulated via email and discussed at the next t-con).
 == Harvard Translational Imaging Consortium Meeting Minutes January 13, 2009 ==
@@ Line 53: / Line 54: @@
 ** However, the group can unofficially begin their duties as the review committee now. Randy has permission to share protocols from MGH with the group for review. These confidential protocols will be posted on the xythos site.
+* As part of these reviews, the Imaging Consortium will
+* The Imaging Consortium's responsibilities for the review of PCIR protocols differs from the assistance provided through the consultation service. However, both share a common goal of improving the quality of the imaging research.
+** The group suggested that investigators who submit a protocol with an imaging component for review by the PCIR should have the option to submit it to the Imaging consultation service first.
 <br>
-'''4. XNAT Engineer Job Description'''<br>
+'''3. Cost of imaging acquisition'''<br>
-* Randy Buckner is head of the Harvard Neuroimaging Informatics effort. Gabrieli has been working with Dr. Buckner for several years to make disseminate XNAT and make a user-friendly virtual XNAT interface. Gabrieli possesses a great deal of knowledge about XNAT.
+* One of the most commonly encountered questions from researchers involves the cost of imaging resources.
-** The Consortium agreed to invite Gabrieli to help find a skilled XNAT Engineer and is considering inviting him to work as a consultant on the CTSC Informatics efforts.
+* The Imaging Group supports the goal of creating a standard cost for imaging resources across all the institutions affiliated with Harvard.
 <br>
-'''5. Consultation Service'''<br>
+'''4. PowerPoint Presentation for the Divisions Heads meetings'''<br>
-<br>
+* The group reviewed the PowerPoint slides that were circulated to the group via email.
-''' 6. Institutional representatives in CTSC Central'''<br>
+* The following concerns were raised:
-* The [https://internal.catalyst.harvard.edu/login.html Harvard Catalyst intranet]includes lists of the members of the various CTSC committees.
+* The Consortium will use these presentations to find out what the available imaging resources are at each institution and what kinds of educational programs researchers are interested in attending. Valerie will also distribute the Imaging Consortium's contact information. Time will be left at the end of each presentation to collect the contact information from researchers who are interested in helping the Imaging Consortium with consultations or the informatics proposal.

@@ Line 30: / Line 30: @@
 Hiring an XNAT engineer is a top priority for the Imaging Consortium and the group agreed that a skilled candidate should be hired as soon as possible.
-* Randy circulated the final version of the[[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] in an email.
+* Randy Gollub circulated the final version of the[[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] in an email.
 ** Dan Sullivan and Shawn Murphy approved this job description.
 * Consortium members are invited to distribute this job description to potential candidates and their institutions HR department.
 ** Carolyn circulated the job description to the MGH Martinos Center community and requested that MGH HR post the job.
-** Valerie has agreed to contact the HR department at the BIDMC and request that they post this job.
+** Valerie Humblet has agreed to contact the HR department at the BIDMC and request that they post this job.
 * Randy has requested that the XNAT Engineer be hired through and placed at Children's Hospital, with Simon Warfield acting as a manager.
 ** The Consortium believes that placing the XNAT Engineer at Children's Hospital will facilitate the CTSC Imaging Group's efforts to resolve the issues regarding imaging data transfer between Children's Hospital and the other Harvard CTSC institutions.
-* Randy and Carolyn will circulate the position for posting by the end of this week.
+'''2. PCIR Review of Imaging Protocols'''<br>
-* Randy Buckner is head of the Harvard Neuroimaging Informatics effort. Gabrieli has been working with Dr. Buckner for several years to make disseminate XNAT and make a user-friendly virtual XNAT interface. Gabrieli possesses a great deal of knowledge about XNAT.
+* Randy spoke with Anne Klibanski and David Nathan regarding the Imaging Consortium's offer to immediately begin the role as the imaging review arm of the PCIR.
-** The Consortium agreed to invite Gabrieli to help find a skilled XNAT Engineer and is considering inviting him to work as a consultant on the CTSC Informatics efforts.
+** The Imaging Consortium will officially begin their duties when the web application for the review of PCIR protocols becomes available
-* The Harvard CTSC is looking into potential funding sources to support the XNAT proposal.
-* Dr. Valerie Humblet will be starting her duties as the Imaging Liaison soon.
+Dr. Valerie Humblet will be starting her duties as the Imaging Liaison soon.
 ** The HR department at the BIDMC is in the process of setting Valerie up as an employee. Her start date is imminent.
 ** Bob has arranged an office and will help her acquire a computer.

@@ Line 26: / Line 26: @@
 <br>
-'''1. '''<br>
+'''1. XNAT Engineer Job Description'''<br>
-* In December, the Consortium discussed the PCIR reviews of protocols including an imaging component and when the group should start fulfilling the role of reviewer for the PCIR. The Consortium agreed to offer to begin this role immediately.
+Hiring an XNAT engineer is a top priority for the Imaging Consortium and the group agreed that a skilled candidate should be hired as soon as possible.
-* Towards this goal Randy spoke with Anne Klibanski and David Nathan regarding the Imaging Consortium's offer to immediately begin the role as the imaging review arm of the PCIR.
-* Anne provided the following response to our offer:
+* Randy circulated the final version of the[[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] in an email.
-** The process of setting up the new review committee for PCIR access has been a lengthy one. <br> Where is stands now is that the committee members are named- invitations will be going out in January and Jules Dienstag is the overall Chair. Review documents & forms are finalized.
+** Dan Sullivan and Shawn Murphy approved this job description.
-** Regulatory has given the OK as to sharing of protocols across institutions and all reviews will be asked to sign a conflict of interest form.
-** We are waiting on selection of the final vendor for the review based application- there are 2 finalists and meetings are taking place this week to make the final edition. Bioinformatics under Doug McFadden and Zak have put considerable resources towards this. As you know- all imaging protocols will be reviewed by the imaging group.
+* Consortium members are invited to distribute this job description to potential candidates and their institutions HR department.
-** The benefit will be an expanded pool of qualified reviewers and an end to the perpetual quest for reviews in an area.
+** Carolyn circulated the job description to the MGH Martinos Center community and requested that MGH HR post the job.
-** Michelle Beck at BI is the AD coordinating the process.
+** Valerie has agreed to contact the HR department at the BIDMC and request that they post this job.
-** The bottom line for us in the Imaging Consortium is that for now- if your site has an imaging protocol for Catalyst review within that you want to use our Consortium to review on an ad hoc basis until this is up and running that's fine.  But we have to wait until the overall PCIR review process is ready before formalizing this. They hope to roll this out within a few months.  I (Randy) have one protocol that I will be reviewing in the next week and I will post the materials for this group to review and use as a focus to develop our own ideas for how to do these reviews.
 <br>