CTSC:TTIC.012709

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'Action Items (details below)

1. All Consortium members are invited to distribute the final version of the XNAT engineer job description to potential candidates.
2. The consortium must decide who will attend the joint IRAT/CTSA meeting in Baltimore (March 29-31)

Harvard Translational Imaging Consortium Meeting Minutes January 27, 2009

In Attendance (in person):

• Randy Gollub
• Carolyn Zyloney
• Gordon Harris
• Valerie Humblet
• Robert Lenkinski
• Bill Hanlon
• Stephan Voss
• Simon Warfield
• Annick D. Van den Abbeele
• Laura Alice
• Clare Tempany
• Ron Kikinis
• Sarah McMordie

In attendance (by phone)

• Gordon Williams
• Jeff Yapp

1. IRAT/CTSA Joint Workshop March 29-31,2009 in Baltimore

• Several members been invited by Dan Sullivan and around 6 of them plan to attend the meeting. Because there will be overlapping sessions, it is necessary that have multiple members attending.
• The travel costs for the invited speakers are covered. For the others members there is enough funding from the Catalyst.
• The consortium decided Valerie should also go to the meeting.
• Ron suggested that a presentation about the IT infrastructure is important.
  • Randy and Bill are both willing to give a talk about it.
  • The picture of what this infrastructure could bring to physicians should not be omitted.
• Bob wants someone to represent the MRI group because there is still a lot of controversy on how to acquire data in the MRI community.
  • Stephan Voss volunteered to do it.
  • It is important to get informations about multicenters trials. There is a lot of money invested to work on these multicenters.
• Valerie will make a summary about who is going to the meeting and what they will present or what sessions they plan to attend. The members will then be able to see if there is an area of interest not covered and eventually asked one more member to go to the meeting.

2. XNAT Engineer Position

Hiring an XNAT engineer is a top priority for the Imaging Consortium and the group agreed that a skilled candidate should be hired as soon as possible. Gordon Williams insisted that we must hired someone rapidly or the money could be lost.

• Simon agreed to host the position at Children's Hospital and be the manager.
• Laura and Simon will post it on the Children's Hospital Web site.
• So far 1 application was received and posted on the xythos web site.
• Bill has received a second application and Valerie will post the information on the xythos web site.
• In order to keep the money allowed for the position, Ron suggested hired someone already in place to start the work while the members continue the hiring process.

3. Reporting consulting contacts

• Randy asked that any imaging consultation, even unformal or verbal, be reported to Valerie with a brief explanation. She will keep track for the Consortium and later transfer the data to Catalyst central.
• Valerie will work on a simple online form to report consults. It could be based on the model used by the genetics group. She will also ask Catalyst Central for some advice on a tracking tool for these consults.

4. Division Heads meetings

• Randy wants to launch the meetings asap. Catalyst Central will help with the design of the slides.
• Members agreed that smaller meetings (ex: oncology, standing meetings with clinicians) are very important.
• Valerie, Bruce or Randy and a site representative will attend the different meetings. Bill should join when it comes to IT meetings.
• Valerie will start to collect data about the smaller meetings in the different sites and ask for our presentation to be added to the schedule.
• Consortium is waiting on Bruce's feedback about his meeting with Zak Kohane regarding IT issues.
• Some extra funding for the XNAT project may become available, Shawn Murphy is working on it.

5. Update profil on Catalyst web site

• Bob mentioned that many catalyst profiles are not updated. About 60% of the informations (publications, ...) are not up to date.
• Valerie will help the consortium members to update their profile on the Catalyst web site.
• Bob suggested to implement a research profile that members will update once a year.