CTSC:TTIC.090908

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Action Items (details below)

1. Update from the CTSC retreat: Consultation Service Website

Harvard Translational Imaging Consortium Meeting Minutes September 9, 2008

In Attendance (in person):

• Gordon Williams
• Laura Alice
• Steven Voss
• Randy Gollub
• Clare Tempany
• Ann Schlesinger
• Zeke Bernstein-Hanley
• Bruce Rosen

1. Consultation Service web page
Genetics and Biostatistics have already created a web-page on the Harvard Catalyst website outlining their consultation services. The web pages include:

• key contacts within the consultation service
• the consultation services that are and are not provided
• an explanation of who is eligible to utilize these services
• a form for requesting consulting services that should be downloaded and sent to the triage consultant

There was universal agreement that the Imaging Consortium would Randy has created a consultation page on the wiki outlining the available imaging services at each institution. Imaging Consortium members are encouraged to edit this web page so it includes a more accurate and comprehensive list of available services. The page can also be edited to include links to the web pages for each hospital's imaging resources. We should decide what consulting services we will and will not provide, so that a list of services can be posted on the web page.

Annick provided two documents previously used at the BWH GCRC that may help the imaging consortium manage consults. Please review the goals of the Clinical Trials Subcommittee and the GCRC imaging core application for further discussion at the next meeting.

Randy met with Douglas MacFadden and Seanne Hanke to discuss IT support for the consultation service, including web-based tools. Topics discussed included:

• Creating a web based request receipt and tracking mechanism through which investigators can see the anticipated time required to complete the request and the person assigned to the request. A follow-up meeting will be held after 9/3.
• Potentially hiring a coordinator or Image Information and Analysis Liason to update content, work with the Research Navigators, and serve as the imaging consortium's go-to person. Discussion of the qualities wanted in a candidate as well as the time commitment necessary for the position will be discussed at the next meeting.
• Presentation of XNAT proposal and integration into CTSC informatics.

They responded favorably to the imaging consortium's ideas and suggested that the imaging consortium's consultation service website could be a model for other CTSC groups.

2. Image Data Management and Shared Imaging Data
An edited version of the use of XNAT for managing medical imaging files in the CTSC was circulated to the imaging consortium and CTSC central.

3. Update on Pilot Grants

The Pilot Grant core has announced that there will be two tracks for pilot grants.

1. A large grant (75-250K) will be available for larger projects. These proposals will require a full grant application, which will be reviewed scientifically.
2. Smaller grants (5-15K) will be available for investigators seeking funding for more limited services. The application for these funds will be shorter and review can be expedited. Requests for these smaller grants for imaging projects would be facilitated if a member of the imaging consortium signs off on the project.

These pilot grants are broadly applicable to all biomedical research fields, such as imaging and genetics.

Gordon Williams reported that CTSC central investigated a common cost structure for services, but found that it will not be feasible in the near future. There is speculation that unified imaging rates may be possible by 2015.

Investigators are encouraged to use the scanning facilities at their own site. The CTSC will connect investigators to scanning facilities if none exist at their own institution. In order to scan at other institutions, it is necessary for investigators to find a collaborator there, and the CTSC Research Navigators may be able to assist investigators in forming collaborations.